Kansas Adjutant General's Department
Public Assistance (P.A.)
 

Public Assistance (P.A.), oriented to public entities, can refund eligible repair, restoration, reconstruction, or replacement of a public facility or infrastructure, which is damaged or destroyed by a disaster. Eligible applicants include the State and any of its political subdivisions and local governments, including Indian Tribes. Certain private nonprofit (PNP) organizations also may receive assistance.

Eligible PNPs include educational, emergency, medical, rehabilitation, and temporary or permanent custodial care facilities (including those for the aged and disabled), utilities, and other PNP facilities which provide essential services of a governmental nature to the general public.

As soon as practicable after a disaster occurs, public entities with damage MUST contact their local County Emergency Manager and report damages to him/her.  The County Emergency Manager then reports those damages to the State Emergency Operations Center.  If the damages for the entire disaster area are considered large enough, a Federal Declaration will be requested.  If a Federal Declaration is made, the State is assisted by the Federal Emergency Management Agency (FEMA) in conducting briefings for government and PNP officials to inform them of the assistance available, and how to apply for it. An intent to apply for assistance must be filed with the State within 30 days after the area is designated eligible for assistance. Following the briefings, every applicant is assigned a State or FEMA Public Assistance Crew Leader. Their designated Crew Leader schedules a meeting with the applicant to describe and explain the Public Assistance Program. The P.A. Crew Leader remains the applicant’s single point of contact for the duration of the disaster The State of Kansas Public Assistance office assures that an applicant will always have a State Public Assistance point of contact.

Each incident of debris removal, each emergency protective measure*, the repair, restoration or replacement of each damaged public or PNP facility identified by the State or local representatives is considered a project.

Projects falling below $121,600 are considered “small”. The threshold is adjusted annually for inflation. For small projects, payment of the Federal share of the estimate is made upon approval of the project. The project must be completed and is subject to audit. For large projects, payment is made on the basis of actual costs determined after the project is completed; although interim payments may be made as necessary.

Applicants have the opportunity to carry out their own recovery process, as they desire, based on their particular abilities and issues.  Many choose to prepare their own submittals for “small” projects.  Others will rely on the State / FEMA teams to assist them in the preparation of their submittals.  A State / FEMA team, in cooperation with the applicant, prepares the submittals for large projects.

For insurable structures within special flood hazard areas (SFHA), primarily buildings, assistance from FEMA is reduced by the amount of insurance settlement which could have been obtained under a standard National Flood Insurance Program (NFIP) policy. For structures located outside of a SFHA, FEMA will reduce the amount of eligible assistance by insurance proceeds.

FEMA reviews and approves the submittals and obligates the Federal share of the costs (which cannot be less than 75 percent) to the State. Once FEMA obligates funds to the State, further management of the assistance, including disbursement to applicants is the responsibility of the State. FEMA will continue to monitor the recovery process to ensure the timely delivery of eligible assistance and compliance with the law and regulations.

 

 * Emergency Protective Measures are actions taken by a community before, during, and after to save lives, protect public health and safety, and prevent damage to improved public and private property.  Emergency communications and emergency public transportation costs may be eligible, but only through Direct Federal Assistance by a Federal agency.

Examples of eligible emergency protective measures are:

  • Warning of risks and hazards;
  • Search and rescue;
  • Security forces (police and guards) in the disaster area;
  • Construction of temporary levees;
  • Provision of shelters and emergency mass care;
  • Provision of emergency medical care;
  • Sandbagging;
  • Bracing / shoring damaged structures;
  • Provision of food, water, ice, and other essential needs at distribution points for use by the local population;
  • Emergency repairs;
  • Emergency demolition;
  • Removal of health and safety hazards;
  • Cost-effective measures by a State or local government to prevent damage to a public or private facility, or by an eligible PNP organization to prevent damage to eleigible facilities for which it is responsible.
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Emergency Information

Click here for emergency preparedness information, safety awareness information and general information about severe weather and other potential emergencies that Kansans should be prepared for.

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